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2009 Approved Budget

Click here for memo to team ministry cabinet 12/11/2008 concerning proposed budget, which was approved 12/14/2008.

Click here for letter to congregation dated 12/16/2008

Click here for 2009 Approved Budget in pdf format (as seen below)

Click here for 2009 Preliminary Year-End Financial Report

	Ministry Totals		$732,571		$93,286		$142,897
	Missions Totals		$80,583	Missions budget target is obtained by total all budget areas multiplied by 11%. 11% of all income to general fund are allotted to missions for dispursal, plus all funds designated to specific missions.	$10,261		$10,000
	TOTAL Budget		$813,154		$103,547		$152,897
	weekly goal		$15,637		$1,991		$2,940
					Significant Cuts were made to proposed budgets during drafts to respond to current negative economic environment. As general fund balance increases, cuts will be reconsidered. note: coach may resubmit budget cut specific line items for final budget from what is proposed as reduction as long as altered total is less than or equal to column D.
Ministry			Approved	Approved Comments	Cut	Cut Comments	Wish List	Wish List Comments
A	B	C	D	E	F	G	K	L
1	Evangelism Manager: Tim Lueking		$2,102		$11,898		$1,000
1	17	Senior Minister Support Materials no coach, budget area only	$1,000	Sermon sermon support (audio/visual aides, décor, books, sermon sets, subscriptions, graphic support $750); misc. for senior minister ($250)	$1,000	Sermon sermon support (audio/visual aides, décor, books, sermon sets, subscriptions, graphic support $750); misc. for senior minister ($250)
1	3	Conferences - all Ministry coach, budget area only	$0	hold off all conferences and tuition reimbursement requests until general fund is above "water" mark.	$6,000	Allows for ministerial staff member (5) for conferences or tuition as approved by Tim Lueking and Elders with proper advance notification. Requests: Adult Discipleship Conf: Leadership Summit for Willow Creek ($300). Youth Minister Tuition Reimbursement: Dec-Feb Cross-Cultural Ministry $914; Feb-April Theology of Holiness $703; Apr-June Cap-stone Project $715; Spring elective Programming and Management Strategies in Youth Ministry $775 (est) ($3,107)
1	1	Outreach coach: Tim Lueking	$180	Advertising: New Movers cards (3x60=$180) - for remainder of 1 year contract	$820	Advertising: New Movers cards (9x60=$720); misc. advertising ($280)
1	5	Kindness in Progress Coach: OPEN	$500	Goal is minimum 4 corporate events with minimal expense and maximum donations $500 plus free events or sponsored events and individual events.	$1,450	ServeFest ($500, summer); Gas Buydown or similar ($500, August); Earth Festival or similar ($500 Sept); Trunk or Treat ($150 Oct); 5) Honor Civil Servants ($300 Nov). Free Corporate event: Business blast. Plus grass-roots/non-cost events, or donated supplies. DONATION DRIVE
1	10	Angel Food Ministries Coaches: Nancy Reed & Kathrine Lueking	$0	self-sustaining; receives monthly income from Angel Food used to support ministry needs and gifting food
1	2	Friendship Calling Coaches: Sue Hahn, Susan Hoch	$0	no expenses
1	108	Prayer Ministry Coach: Nancy Reed	$22	Prayer magazine subscription ($22)	$628	Prayer card packets for back of pews ($250); materials/ resources ($378) DONATION DRIVE: materials/resources
1	11	E-mail Prayer Chain Coach: Beth Roberts	$0	no funds needed
1	14	Team Ministry Administration Coach: Beth Roberts	$0	Included in other ministries. Did not allow any new team start-up funds.			$1,000	new team start up funds
1	107	Family Night Coordination Coach: Tim Lueking	$0		$300	materials for adult classes
1	56	Family Night Meal Coach: Kay Messenger Assistant Coach: Shirley Rennaker	$300	to supplement startup costs for purchase of food; increase donation request to $3 each
1	31	Home Fellowship Coach: Ben Radant	$100	Leader Training ($50); annual bonfire ($50)	$1,700	per coach: Curriculum ($300); Child Care Assistance ($500); Leader Training ($350); annual bonfire ($150). In addition: curriculum ($300), childcare ($100)		CCU Small Groups Conference for all home fellowships
2	Music & Worship Manager: Doug Wiggers		$7,040		$6,720		$5,750
2	60	Worship Coach: Doug Wiggers	$5,470	Music: worship cong. music ($240), Choir collections ($0), choir anthems ($720), vocal ensembles ($150), Instrumentals ($650), Handbell ($180), Children ($0), Subscriptions/ Memberships ($600). Instrument/ Equipment: supplies/repair ($100), Piano Tuning ($360), Equip & Storage ($75), Handbell Repair ($50). Contract Musicians / Events: Easter/Spring Choir Music ($0), Orchestration ($375), Contract Musicians ($100); Christmas - choir music ($0), orchestration ($0), contract musicians ($0); Sunday musicians ($100). Personnel Support: recruitment ($0), hospitality ($0), remembrance ($0). Operational: copyright ($500), software/supplies ($0), projector lamp ($350); visual arts ($300). Communion: juice ($100), cups ($500), doilies ($20)	$4,000	per coach: Music: worship cong. music ($240), worship choir anthems ($240), Instrumentals ($390), Handbell ($120). Instrument/Equipment: Equip & Storage ($75), Handbell Upkeep/Repair ($50). Contract Musicians /Events: Easter/Spring musical Choir Music ($480), Contract Musicians ($100); Sunday musicians ($100). Personnel Support: hospitality ($250). Operational: software/supplies ($400), visual arts ($200). In addition: vocal ensembles ($150), children's choir ($200), christmas musical choir music ($480), orchestration ($375) - borrow; Communion juice ($140) DONATION DRIVE: Communion Juice
2	63	Adult Drama Coach: Doug Wiggers Leadership Council: Doug Wiggers, Alicia King, Matt Russell, Jill Francisco, Jessica Hendricks, Sharon Bailey	$0	Will work with cash account funds from Uncle Phil's in 2008, about $3000
2	62	Sound Coach: Jeff Hendricks	$650	AA battery charger ($100), anti-feedback system for sanctuary ($300), repairs ($250).	$1,850	Completion of wireless receiver conversion due to HDTV platform change: 2 ATW 3141 Wireless Microphone systems ($1000), 2 ATW T-341 Microphones ($500), 2 rack-mount joining plates ($50), cables ($150) DONATION DRIVE AA Recharge Batteries ($50), 9 volt batteries for monitor system ($100)
2	55	Special Events Coach: Beth Roberts	$720	Three All-church meals ($400 - no paper products); two Discovering CCC new member meals ($100); event child care ($220)	$670	additional funds for all church meals ($350); Staff Christmas Dinner ($300); Discovering CCC meal ($20)
2	54	Wedding Hostess Coach: Lisa Wiggers	$0	self supporting	$0	self supporting
2	39	Video Taping / Duplication Coach: Rod Reed	$200	Cables/Connectors/Repairs/Maintenance ($200)	$200	Blank DVD & Cases ($200) DONATION DRIVE: DVDs	$5,750	digital recording ($5,000), remote camera mount ($750)
3	Youth Manager: Chad Allen		$10,050		$5,050		$2,600
3	111	Youth - grades 6-12 and college Coach: Chad Allen. Assistant Coaches: Mike House, Jay St. Peters, Jane Shields, Barb Green, Buck Green, Jason Razo, Koren Razo; Erin Fultz, Eric King	$9,550	SS Curriculum ($550); Wed Night Materials ($900); Summer Week Nite Programming ($300 food, $200 transport, $300 misc/curric); Train Adult/Student Leaders ($550); Food for events ($650); Transportation ($2000); Youth Promo / Marketing / misc. ($300); Graduation gifts ($350); Lock-In ($300); Ministerial Support ($400); Retreats ($600); Band Materials ($200); College Ministry - care packages ($700), Sponsor Conference Scholarships ($1250); Intern/Admin support (with job description) included in payroll portion. 2010 will be next non-local mission trip (may explore Christmas 2009).	$4,550	per coach: SS Curriculum ($250); Wed Materials ($300); Summer Week Nite ($100 food, $50 transport, $200 misc/curric); Training Adult/Student Leaders ($250); Food ($250); Transport ($500); Youth Promo / Marketing ($200); Graduation gifts ($150); Lock-In ($200); Ministerial Support ($100); Retreats ($150); Band Materials ($300); College Ministry - care packages ($300), YM & Sponsor Conf. expenses ($250). In Addition: Sunday School Curriculum ($150); Wednesday Night ($100), Training for Adult/Student Leaders ($250); Graduation Gifts ($100); Ministerial Support ($150); Sponsor Conf ($250)	$2,600	discipleship kits ($2000); Video camera upgrade ($600)
3	15	Young Adult Coach: Robbie Ping	$500	collaborative effort between youth and worship ministries for "Bridge" youth/young adult service option	$500	no specifics given
4	Early Childhood & Elementary Manager: Ben Radant		$6,250		$7,350		$650
4	80	Noah's Park (age 0 through 3) Coach: JaNell Martz	$900	Sunday School Curriculum ($500); Second Hour Curriculum ($0); Resource Books & Videos ($100); Technology ($100); Baby Dedication ($100); Crafts ($100)	$1,650	per coach: Resource Books & Videos ($250); New Baby Gifts ($200); Snacks ($250); Holiday Treats ($200); Teacher Appreciation ($150). In Addition: Second Hour Curriculum ($500), resources ($100) DONATION DRIVE: Snacks, Craft Supplies	$1,650	repair speaker system in Noah's Park (?); large and small toys ($500); Story Books ($150)
4	114	K.I.T. (Kids In Training; ages 4, 5 and Kdg) Coach: Ben Radant	$900	Sunday School Curriculum ($500); Curriculum K.I.T. ($0), Crafts ($100), Technology/Room Upgrades ($200), Resources for teachers, parents, classroom ($100)	$1,900	per coach: K.I.T. Curriculum ($450), Snacks ($200), Resources for teachers, parents, classroom ($200); Holiday activities ($200) In Addition: K.I.T. Curriculum ($750); resources ($100) DONATION DRIVE: Snacks, Craft Supplies
4	81	Elementary Grades 1-5 Coach: Ben Radant	$1,400	Sunday School Curriculum ($700); Kids Church Curriculum ($0), Wednesday Night Curriculum ($200); Class supplies ($100); Technology and upgrades to room / equipment ($400)	$2,650	per coach: Kids Church Curriculum ($1000), Wednesday Night Curriculum ($200); Class supplies ($50); Service Projects ($200); Technology and upgrades to room / equipment ($200). In Addition: Kids Church Curriulum ($1000) DONATION DRIVE: Snacks, Craft Supplies
4	78	Vacation Bible School Coach: Ben Radant	$2,300	"Crocodile Dock" Theme. curriculum ($250), decorations ($700), snacks ($100), crafts ($700), games ($150), Crew Leader ID ($200), Advertising ($200)	$650	per coach: decorations ($100), snacks ($100), volunteer thank-you ($200). In Addition: crafts ($100), games ($50), Décor ($100) In Addition: crafts ($100), games ($50), decorations ($100) DONATION DRIVE: Snacks, Craft Supplies
4	74	Rainbow Christian Camp no coach, budget area only	$750	camp scholarships, church pays half tuition. Budget/spent: 2005 $2000/$2122; 2006 $2500/$1182; 2007 $1500/$520; 2008	$500	reduced scholarships
5	Discipleship Manager: Steven Hancock		$1,774		$3,078
5	12	Adult Education Coach: Steven Hancock	$1,224	Hope for the Hurting ($150+$75); Bringing Up Girls ($99); Woman's Bible Study Books ($200); ABF Teacher Books ($100); Marriage and Family Course ($300); Walk Thru Bible Courses ($200); Walk Thru Seminar Misc ($100, seminar gifted)	$928	Expelled Movie ($23); Drive Thru American History ($40); Video Movie Viewing License ($200); Woman's Bible Study Books ($100); Saving Your Marriage Books ($100); Additional Curriculum: ($200); Fireproof Marriage Curriculum ($25+40); Lookout/Standard subscriptions ($200)
5	30	Joy Arama! Coach: Jane Adkins	$0		$100	tableware, paper supplies, decorations for planned gathering
5	53	Funeral Dinners Coach: Debbie Small	$250	food for funeral dinners ($250). Also supported by monetary and food donations.
5	82	Men's Ministry (ATOMIC) Coach: Jeff Pieper Leadership Council: Dave McGill, Buck Green, Chad Hartwick, Jason Razo, Max Thompson	$0	events will need to have a fee or be sponsored	$900	events/outreach ($100); speakers ($500); books ($200); curriculum ($100)
5	28	Men's Breakfast Coach: Chad Hartwick	$0	supported by meal donations	$500	guest speakers and lesson books
5	21	GriefShare Coach: Shirley Bales	$0	has funds in cash account
5	27	Tomorrow's Future Coach: Lori Seaman	$300	gifts for NICU, also supported by in-house drives	$650	Goodie Baskets ($350); Easter ($275); Christmas ($275); Mother's Day ($125); Father's Day ($125)
6	Dove Tail Manager: Mike Jenkins		$0		$1,050		$46,500
6	4	Legal Fees no coach, budget area only	$0		$750	Payment for legal services provided to safeguard the legal interest of CCC via proper stewardship of CCC time, talent and treasure ($750)
6	6	Elders no coach, budget area only	$0		$300	Food and supplies ($100); resource books ($100), retreat ($100)	$500	planning, materials, storage
6	9	Crosslight Christian Montessori School school board: Lacy McGrew, president; Mike Jenkins, Steven Hancock, Jim Craig, Wendi Russell, Renee Kinder	$0	Note: Preschool, Daycare and Kindergarten each a tithe on their tuition income, and pay a portion of housekeeping costs and some consumable office expense. Tuition is to cover their consumable expenses and teacher salaries. They are not charged rent or utility costs.
6	76	Crosslight Christian School Executive Director: Beth Rutan Kindergarten Coach: Beth Rutan Preschool Coach: Jodie Bolinger	$0	self-sustaining; need to implement the food program procedure in the kindergarten for fall 2010 year.
6	77	Crosslight Christian Daycare Coach: Joanna Moore	$0	Daycare has carried significant debt to church for payroll reimbursals which will be repaid. Changes to facility and programs (while maintaining Christian base) have been implemented and are in the final stages of approval to participate in federally funded state CCDF Voucher program and CACFP Food Program. Goal is to reach, teach and server more families and increase income to repay debt to church.			$46,000	pay off debt
6	13	Library Coach: Marcia House	$0	accepting donations of Christian books, DVDs, and VHS tapes
7	Behind the Scenes Manager: Dan Conder		$1,560		$2,140
7	24	Birthday Cards Coach: Ceceilia Cooksey	$0	will require donations of stamps and cards	$75	postage (reduced from postage budget $250); some cards are donated, most for men and teens are purchased ($75). DONATION DRIVE: Cards & Stamps
7	90	Memorial Garden Coach: Shirley Bales	$0	goals to stain gazebo and bridge and create way to water flowers from pond with funds in cash account
7	105	Web Development/ Maintenance Coach: Beth Roberts	$650	Web Hosting: easycgi.com website hosting ($200). ISP: ADSL Wintek ($450). Additional Verizon charges listed under Utilities-telephone.
7	59	Moving Team Coach: Paul Martz	$0	has cash account with available funds
7	37	Computer Coaches: Brian Swart. Paul Huss	$910	Software: Virus Protection with ADP free download software; misc hardware/software ($500); Subscriptions: Calendar: mychurchcalendar.com ($60); clipart ($50) training: Lynda.com ($300). Upgraded server for free with donated equipment December 2008.	$2,065	Software: Virus Protection Renewals (15x31=$465), use free for laptops, seldom used machines; Hardware: CPU upgrades ($1250); Replacement Backup Battery ($100); misc. hardware/software ($250)
7	41	HomeTouch Coach: Marcia House	$0	postage & envelopes for mailing included in postage budget
8	Guest Services Manager: Ron McGill		$0		$0
8	45	Welcome Ministry Coach: Kim Taylor. Assistant Coaches: Shirley Whisman, Susan Thompson	$0	supported through administration budget
8	46	Ushers Coach: Ken Newcom	$0	no budget required
8	72	Health and Wellness Coach: JoEllen Arrowood	$0	no expenses. No new AED unless donated, as original recalled unit originally was.
9	With Agape Manager: John Knapp		$770		$1,400		$7,500
9	58	Soup, Salad and Scripture Coach: Ed & Trudy Pursell and Committee	$0	supported by team and giving by participants. Gifts to Kitchen monthly from income.
9	65	Mugs & Hugs Coffee Shop Coaches: Shirley Bales, Beth Rutan	$0
9	20	Food Pantry Coach: Jenni Roosa	$0	supported by donations and requests for funds. $3200 in cash account as of 10/31/08.		DONATION DRIVE: specific food items, money	$3,000	100 meal gift baskets
9	43	Friends Unlimited Coach: Becky Moore, Ed Moore	$0	note: supported through living link mission support of Mephibosheth Ministries.	$800	food supplies ($200); Craft Supplies - reinforcement of lessons ($200); Curriculum - specialized ($400)
9	51	Kitchen Coach: Kay Messenger. Assistant Coach: Betty Williams	$770	roaster oven ($45), cleaning supplies ($450), baking pans ($100), plastic/foam cups, drinks/coffee ($600); miscellaneous supplies ($100). Income from Soup, Salad & Scripture ($75/mo x 11/mo=$825). Dishwasher Det. (split with CCD, $300)	$600	DONATION DRIVE paper/foam plates, cups, bowls, napkins	$4,500	replacement gas stove (at least 2 ovens and 8 burners)
10	Unnamed Manager: David McGill		$500		$900
10	29	Women's Ministries Coach: Deb Alley Leadership Council: Gina McGill, Teresa House, Sharon Knapp, Andrea Pieper, Joyce Hancock, Cheri Hartwick, Mary Beth Ping, Koren Razo, Katherine Lueking	$500	ministry supplies, subscriptions, events	$900	additional ministry
11	Unnamed Manager: Mike House		$3,100		$2,635		$8,750
11	67	Grounds Coach: Mike House	$3,100	snow removal (Just Construction $1350 at 75/hr); parking lot repairs ($200); lighting repair/bulbs ($400); flags ($400); misc exterior repairs ($500); fertilizer/weedkiller ($250). Mowing done by volunteers. Funds available in Cash Account for completion of sign landscaping project.	$1,350	mulch ($800); lighting repair/bulbs ($250); parking lot repairs ($300). DONATION DRIVE: mulch, softener salt
10	50	Recreation Coach: Robbie Ping	$0	has funds in cash account	$1,285	Horseshoe Pits ($150);Varsity Trainer Kit ($185); indoor alum. soccer goals (2 x $300); Indoor Soccer Balls (2x$40); Scrimmage Vests (30 x $9); Biggest loser	$8,750	concrete of picnic shelter; Outdoor soccer goals (2x$1700); Bike Rack (1x$350)
Mission
20	Missions Manager: Dan Conder		$80,579		$10,261		$10,000
20	19	Missions Mike Jenkins, chairman. Leadership Council: Warren Manchess, Dan Conder, Ralph Bradley, Phyllis Bradley, Rick Hahn, Terry Newman, Ann Morris, Judy Settles	$80,579	11% of all general fund income is designated for dispursement by the missions team. To provide a target for the missions team to plan, 11% of the requests of all other ministry centers factored then added to the total of all other requests to achieve final budget.	$10,261	as other budgets are altered, this figure is altered
20	86	Benevolence Coaches: Rick Hahn, Bev McGill		10% of the funds received by missions is used for local requests for benevolence. Exploring expansion/split of this team with Mike Hutson			$10,000	expansion of local benevolence
Operation
30	Administration Manager: Steve Zell		$41,640		$10,549		$46,275
30	66	Church Office Coach: Beth Roberts
30	94	Administration Supplies	$3,166	Paper: copy, card, colored: ($1400), envelopes, incl 1000 printed ($220), bulletins (300/wk paper + perf $686), labels ($200), notepads ($50). Office Supplies: laminating (ccc $180, + billable 180), tape/ clips/ staples ($25), writing utencils ($50), binders ($25) fax supplies ($0), calendars ($15), misc. ($100). Memberships: chamber dues ($75), sam's club ($140, no individual, 4 church to borrow), No additional stationary letterhead budgeted.	$1,485	Paper: copy, card, colored: ($600), labels ($120), notepads/post-its ($75), Office Supplies: velcro coins ($75), tape/ clips/ staples ($25), writing utencils ($50), binders ($25) fax supplies ($120), calendars ($10), misc. ($100); reduce Sam's Club Memberships to 4 or less for church in May ($285). Explore options for supplies for fax machine. DONATION DRIVE: copy paper and general office supplies: pens/pencils, note pads, tape...	$2,000	letterhead, envelope printing
30	95	Postage	$1,252	postage for mailing to HomeTouch ($265); bulk mailing - return shipments and boxes ($75); AP mailing ($325). All-church first class mailings ($375). Postcard Stamps ($40). Forever stamps ($175, some on hand). Did not renew bulk permit; youth care pkg in youth budget; no more mailed newsletter.	$529	postage for birthday card ministry (600 birthdays x .42cents = $250); Forever Stamps ($72); postcard stamps ($80); reduce one all-church mailing ($125); DONATION DRIVE: First Class and Post Card STAMPS	$175	bulk mail permit renewal
30	52	Printers / Copiers	$8,139	All networked users access color or black and white printers. Color: lease ends 3/12/09, return leased equipment, do not replace at this time, with future goal of purchasing. Lease expenses ending 3/12/08 ($1,240), return to lease company ($300), Property tax ($150), copies ($200). Black & White: lease ends 1/11 ($5,784), staples, property tax, overages ($120, $275, $70)	$6,060	Purchase replacement color copier at lease end, service agreement at 7 cents per copy.	$5,000	save toward purchase of 2011 copier/printer
30	98	Bereavement	$500	new policy: gift to food pantry on behalf of the family - card sent to funeral home/family members	$100	cut costs
30	68	Property Management Coach: Tom Ping	$20,016	Waste Removal (Republic $2580), Water Softener System (CM Financial $1,524); Fire protection (contract thru 5/2010?): alarm monitor ($90x4), hood inspect ($130x2), extinguisher inspection ($129x2), alarm inspect ($452x2), sprinkler inspect ($275x2), parts ($800), service ($800); HVAC: filters, repairs ($2000); Electrical: repairs ($2000), light bulbs (non sanct $700; sanct replace 50% ($1135); Tools ($200); Batteries: ($70); Large Equipment Repair ($2000); Walls: paint/stain/repairs/shelving ($750); Hardware: ($700). License: trailer ($25); Plumbing ($800); Door Repairs/keys: ($800); Floor mat replacement ($600), no new carpet in 09. Furniture ($200)	$2,000	DONATION DRIVE: Softener Salt, Communion Refrigerator. In 2009; working on parameters to charge nominal fees for property use on non-church events (bridal shower, baby shower, family dinners, team practices) to offset some property and utility costs.	$39,100	Waste Removal recycling program ($300), Flooring: Mats: ($1500), carpeting for 116/117 ($1200), Noah's Park Hallway ($1000); Kitchen vinyl replacement ($900); Replace single unit exterior door ($2200); HVAC: replace units in Noah's Park ($17,000); Digital lighting panels replacement for Sanctuary lighting, replace spots with LED ($15,000)
30	70	Housekeeping Coach: Darrell Zaneski	$8,567	Cleaning Chemical & Soap: bowl ($150), germicidal ($90), stainless ($60), 409 ($165), window clean ($50), scrub. bubbles ($100), disinfectant ($200), polish ($50), citrus solv ($50), spill resp ($100), Dawn ($15), rust remv ($25), baptistry ($175), air fresh ($150), laundry ($50), micrell hand soap ($155); GoJo (6, $145). Hard Floor Care: wax ($150), stripper (forego to 2010), cleaner ($175), mop heads ($140), strip pads ($180). Carpet Care: detergent ($125), encapsulant ($65), gum remv ($12), Naptha ($20), bonnet replace (4, $85). Equip: washer refill ($35), squeege ($25), brush ($65), sprayer ($60). Plastic/Paper/Cloth Consumables: trash liners ($900), EnMotion ($1500), toilet tissue ($1000), gloves ($180), urinal mats ($275), terry ($100), paper towels ($75), rags ($20). Services: exterminator ($600); stove hood clean ($325). Equip Repair: Nobles scrubber ($375), Falcon Carpet Cleaner ($150), vacuum ($300). Ship/ Surcharge: ($200). Misc: Hardware ($100), Lowe's ($250). CCMS supply fee (-$650)	$375	facial tissue ($200); Batteries: D Cell ($175). Reinstated $400 reduction for paper goods as current searches aren't resulting in lower prices. Will continue to to explore cheaper alternatives. DONATION DRIVE: D Cell Batteries, facial tissue, non-latex XL gloves, scrubbing bubbles cleanser, 409 Cleaner
31	Finance Manager: Ron McGill		$657,745		$40,516		$23,872
31	16	Payroll - Ministerial	$234,855	Full Time Ministers: Senior, Worship & Music, Children, Youth; Part Time: Adult Discipleship. No pay increase.	$70	SSI tax updated to reflect new 2009 rate of 1.1%	$7,048	3% base increase
31	18	Payroll - Secretarial/Support	$99,104	Full Time: Office Manager, Financial Secretary; Part Time: Secretary/Receptionist, Children's Ministry Assistant, Music Librarian, Instrumental Assistant. Interns for Children's Ministry and Youth Ministry welcome for split of love offering. No pay increase.	$8,723	SSI tax update change; reduction in hours in some part-part time positions	$3,235	3% base increase
31	22	Payroll - Custodial	$60,052	Full Time: Custodian; Part Time: Day Custodian, Evening Custodian (split with school); Property Manager, Sunday Morning Custodian, Custodial Assistant. No pay increase	$8,779	SSI tax update change; reduction in hours in some part-part time positions	$2,065	3% base increase
31	7	Payroll - Merit / Bonus / Additional Tax	$0	no pay increases. Annual ministerial love offering.	$1,600	christmas gift cards for non-ministerial staff.	$181	tax on 3% base increase
31	23	Finance	$5,870	subscription ($30); annual audit ($2500), contribution envelopes ($340). AP supplies: envelopes ($90), deposit tickets ($40), checks ($170), payroll processing ($2700)	$400	church database maintenance
31	35	Utilities - Telephone & Internet (Verizon & AT&T)	$5,312	Verizon monthly service (4 lines, 1 fax/dsl line, 1 dedicated fire line, 2-yr contract thru 8/13/10). Monthly calling plan $311/mo; includes expanded local community calling plan; no state taxes; measured calling (fire/fax/dsl, 2 lines),fees,taxes,911 $36/mo = total $353/mo or $4236/yr); Verizon DSL ($38/mo total $456/yr); AT&T long distance ($41/mo total $492/yr); phone repairs ($200). Current "custopak" contract would have a 25% monthly fee to cancel one line until 8/2010	$62	Calling plan on fax line reduced (from $40.50 to $35). Goal 2009: find electronic replacement for faxing. Combine fire panel (analog)/DSL(digital) on one line as opposed to current DSL/fax (+$200 rewire fee). Replace fax line (-$44.19 a month, plus fax consumables) with electronic fax alternative, est $10/mo). Reduction of 1 of 4 incoming phone lines is not possible without a fee for remainder of custopak contract thru 8/2010.
31	36	Utilities - Electricity (Duke)	$34,500	Main ($33500), House of Prayer ($3000). Although usage in HoP was down 10% over last 12 months, cost increased 1%. Main building usage was down 3% and cost went up 7%. Will address thermostat and lighting controls regularly.	$2,000	Realized in thermostat/lighting changes, moving kindergarten one-on-one programming to eliminate daytime use of one HVAC zone, turning off lights, closing doors (removing door props).
31	38	Utilities - Natural Gas (Vectren)	$7,160	13 month average = 764.21/mo	$2,020	per Vectren's projections on costs for 2009, reduce by 25%, this reflects 22% reduction
31	44	Utilities - Water & Sewage (Cicero)	$4,200	13 month average = 352/mo
31	57	Debt Reduction - Mortgage sum of the following areas:	$197,795	unfavorable changes in bond and libor rates may significantly alter rates, which are variable	$11,342	Goal is to reduce debt at every chance, as this will increase our ability to better minister.	$11,343	additional 5% variable allowance (1% total)
		annual fees	$4,969	variable remarketing fees due monthly, trustee fee billed annually
		letters of credit	$23,250	variable Letter of Credit costs billed monthly on three segments
		interest	$114,414	Variable. Using original bank-supplied estimates adjusted for additional principal paid	$11,342	allows for half percentage interest rate adjustments to variable rates
		principal	$64,167	$60,000 due 3/1/2009 (escrowed internally), will be automatically deduced from our account; $65,000 due 3/1/2010. Escrow $5,000/m for 2 months, $5417/m 10 mo)
		income	- $9,000	Pork tent income (-10% tithe, $9000)
31	71	Insurance	$12,607	Church Mutual: multiperil ($6935), Umbrella ($712), Worker's Comp ($4952) auto ($62). Minnesota Mutual keyman life ($373). Daycare pays additional premiums for auto insurance, however they do not contribute to Unemployment insurance (thru payroll taxes) or worker's comp insurance.
31	79	Crop Income	- $8,710	Income from tillable acreage, Etchison contract through 2010 at $150/ac. Should have 2 more acres tillable due to drainage tile installation 9/2008. 2007 Income $8840, 2008 income $9900, est income 2009 ($150/ac x 68 = $10200). Property taxes: Koniki $325/yr; Bowman $340/yr; Eller $825. Printers lease tax included in copier costs.	- $480	adjustment to rate and amount of acres to farm
31	106	Maintenance & Replacement	$5,000	unbudgeted property or grounds repairs	$2,500
31	69	Ministerial Mileage Reimbursement	$0	eliminated. Still tax deductable with tracking.	$3,500	was used by Youth and Adult Discipleship

To: Team Ministry Cabinet

From: Beth Roberts

Subject: 2009 Budget Draft 4

Date: December 11, 2008

In your mailbox is the printout on yellow paper of the proposed 2009 Budget, draft 4, dated 12/10/2008, and this memo, dated 12/11/08.

Click here for the 2009 Draft 4 Proposed 2009 Cicero Christian Church Budget in adobe acrobat pdf format.

Click here for this memo in pdf format.

The Team Ministry Cabinet will discuss and vote on this proposed budget on Sunday, December 14 in the multipurpose room at noon, following second service. We will also elect officers of the cabinet for 2009.

To aid in digestion of all this data, I’ve prepared the following comments. Please review this information then review the budget document for the complete details.

Since the November 24 Elders meeting where the first draft of the 2009 budget was presented at $17,706, it was agreed that the 2009 budget target should not exceed the current income (at the time, 47 weeks into 2008, $16,227), the staff have submitted budget cuts, the administrative elders, ministers, and the full eldership have been praying and meeting on several occasions resulting in the proposed budget of $15,637 a week for 2009.

At 48 weeks into 2008:
General Fund giving average: $16,108
General Fund spending average: $17,205

Budget Considerations

Please note that when the budget preparations began and the initial budgets were due from team ministry coaches in mid October, the crash of the US financial system had not yet occurred. We have made significant changes to the proposed budgets in light of our current recessionary financial environment.

We must increase our cash balances in our bank account

At 47 weeks, the balance of the general fund was $10,500. The balance of the cash accounts was $78,000, for a total liquid assets of $88,500. The majority of the decrease in our account balance has occurred in the last 5 months and is directly related to the volatile market.
Our next principal payment on our mortgage of $60,000 will be drafted from our account on March 1.
Cash account balance includes the debt owed by daycare, income from the 50/50 fund, escrow for the mortgage principal payment, unallocated missions funds and all other non-budget controlled funds. As debts in negative cash accounts (limited to daycare payroll reimbursement, old debt from the pond excavation not covered with the “Over and Above program and old debt from the LOFT renovation) are decreased, the amount of this cash account can increase as much as $65,000.
Obviously, we must appeal to our congregation to be faithful stewards and prayerfully explore their tithing habits in the context of scripture.

The economic downturn has not significantly affected our church offerings

We believe we will begin to see a reduction in weekly giving averages. Our weekly general fund income average is 4% less than it was at the same time frame in 2007.

Spending must be reduced

A freeze on new purchase orders was put into affect on 12/4/2008. This will continue into 2009 as we seek to rebuild our general fund balance.
The color copier has been disconnected for use effective 12/11/2008. This will save an estimated $1200 in copies through the remainder of the life of the lease through March 2009. When the lease is completed, the copier will be returned and will not be considered for replacement until general fund account balance increases to the goal.
“Perks” have been eliminated. No conferences, tuition reimbursement, mileage reimbursement (can still be taken off taxes), no replacement color copier when lease is done.
We will borrow, reuse, create, or solicit from our congregation. Whenever possible, we will not purchase new curriculum, but will reuse what we have, borrow from sister churches, create our own, or request a gift from the congregation a specified curriculum. We will use the same concept for our music and drama ministry.
We are trying to sell the white van. It is in excellent shape, 15 passenger van with less than 40,000 miles. If you know of someone who might be interested, please mention this to them. We would take less that $15,000 for the purchase.
We will inform the congregation regularly of specific donation drive needs, which highlighted in the proposed budget as “DONATION DRIVE.” The following items have already been identified as a starting point for gifting donations:
- Supplies for KIP Projects
- Welch's Grape Juice (communion)
- Prayer ministry books and materials
- Batteries: rechargeable AA Batteries; 9 Volt, D Cell Batteries
- Children's Ministry Snacks
- Birthday cards
- First Class and Post Card Postage Stamps
- Food for our food Pantry
- Foam/paper/plastic plates and bowls, cups and napkins
- Mulch
- Facial Tissue
- Non-Latex Rubber Gloves in XL
- Scrubbing Bubbles
- 409 Cleaner
- Softener Salt (blue bag)
- Sidewalk Ice Melt
- Used refrigerator for office
- New CD-RWs and DVD-Rs

Goal is that tight budgeting and delayed spending will not be altered until:

We successfully pay the $60,000 payment in March.
Daycare has begun to repay their debt (assuming that the food program and subsidized voucher system is in effect within the first couple of months of 2009).
General fund balance rises above at least $50,000. We’ve overspent that much once the spending became more than the income in the late summer of this year.

Significant property issues

Significant property issues (failed heater/air conditioner, roof repairs…) will severely impact this budget, as this budget supports basic building maintenance.

Our mortgage debt is based on a variable rate.

Our weekly spending figure ($17,205) are inflated specifically because this variable rate has negatively and significantly affected our bottom line this fall. We have seen the rates on which our mortgage is based (bond and LIBOR) reduced from their spikes, but not return to a favorable swap position that we enjoyed about 18 months ago. We have focused the past two years on reducing debt, and have raised over $125,000 toward that goal. We have not accumulated any additional debt (other than daycare support) in over three years. Until we can significantly reduce or, God willing, eliminate our debt, we will continue to suffer the suffocating effect. In a time where we would like to be able to reach out significantly to our congregation to help with financial distress, we are limited by our own debt.

Income must be watched closely and income and spending must be adjusted accordingly.

We must be prepared to do something more extreme if trends do not produce favorable financial results, including placing for sale a portion of our undeveloped property (we own about 72 acres that is currently farmed and not encumbered in our mortgage), appeal to our congregation, delay ministry start-ups, eliminate ministries…

We have faith that God’s is in control

We solicit him to work with us, His broken vessels. He must be factored in our every decisions to continue to be blessed. We seek to do His will, and ask for your guidance and prayerful input in preparing for what we anticipate to be a rocky financial road ahead, where our goal is to reach, teach and serve our community for Christ.

Notes on the Budget Spreadsheet

Column D represents the current budget proposal of $15,637 a week.

Column E explains the details of the spending.

Column F represents what has been altered from the original requested budget. In most instances, this will be a reduction, shown as a positive number. Additions are listed as negative numbers. Column G explains the alterations. Adding columns D and F will equal column J, which is the original requests presented to the elders on November 1. (There are some exceptions, where errors in a couple of formulas were corrected in the preparation of the drafts).

Our ministers were given an opportunity to resubmit a budget for several ministry areas with significant cuts. When this occurred, it is noted “per coach.” In many instances with the minister’s revised proposals, further cuts were made without their specific input, and those are listed as “In Addition.” In nearly all other ministry areas who were not afforded the opportunity to resubmit proposals, column F and comments in Column G will be new information. Should the coach wish to reallocate the funds in a different manner, that is acceptable as long as the target amount in column D is the same or less. The coach should present the proposal reallocations for altering in the finalized budget to Beth Roberts for proper implementation for the purchase order and budget tracking system maintained by our Financial Secretary Sherry Strauss.

Changes to Payroll

Overall:

Taxes: We were notified by the State of Indiana Workforce Development office that our SSI/Unemployment wage tax, which is part of our payroll expense, will use a factor of 1.1%. We had calculated this at 1.3% in 2008, and this was not adequate and we were prepared to increase as high at 5.6% in draft 3 before this notification came. We must include 1.1% of each salary up to $7,000 per employee as an employee cost in calculating salaries. In the past the church has absorbed the cost of this tax for all payroll employees, which includes daycare, preschool and kindergarten. In 2009, this cost will be shared.

Positions: No existing positions were eliminated in this draft of the budget. Several part-time support positions had a reduction in salary or hours per week. Two interns were requested and approved, but no salaries were allowed, therefore any interns that come would have to work for the split of a love offering at the end of their service. Specifics on the cuts are not listed. Should you have specific questions on what was reduced, please see one of our elders.

2009 Preliminary Year-End Financial Report

Posted in Bulletin on 1/3/2010

Our leadership strives to be transparent with church finances. The figures presented are as of December 31, 2009. It will be about three weeks before final numbers are available and contribution statements are ready. Financials are posted on our website.
    The approved 2009 budget for team ministries, mortgage, salaries, utilities, and other operating expenses totaled $732,614. The giving goal for missions was 11% of those requests ($80,588) which is added to ministry expenses to produce the final budget of $813,202, or $15,638 a week.
    Our facility is a tremendous blessing to our congregation and community, but it comes with a burdensome mortgage. A primary financial goal is to pay off debt as soon as possible while avoiding additional debt. The structure of our mortgage and poor economic conditions required $50,500 in additional unbudgeted interest in 2009. With additional cuts to spending and response to an appeal for increased sacrificial giving, this expense was covered.
    Our 2010 budget (to be finalized January 10 following 2nd service by our team ministry cabinet [click here to see the final 2010 budget]) is projected to be $747,377 operating plus $82,321 for missions, or $15,975 a week (a 2% increase). Included are funds for continued unfavorable interest conditions (our loan terms can be altered without penalty in 2011). This extra interest plus the stagnant economy precipitate lean ministry budgets, further attempts to reduce utility and operations costs, and modest plans for facility maintenance. Base salary raises for all staff have been sacrificed since 2005. Ministries with a high degree of independence have tighter operational guidelines.
    Even in this economic climate and despite our oppressive mortgage, we have much for which to be thankful. Once again, God has provided more than our need. General Fund giving of $868,225 is 2.3% higher than 2008 and surpassed our budget by $55,000. Spending only surpassed our budget by $15,000, demonstrating fiscal restraint given the extra interest paid. Giving was more than spending by nearly 5%, slightly increasing the slim operating buffer.
    Sunday worship attendance, though difficult to accurately capture, has remained steady since the service change to our current format in the spring of 2006. We averaged 261 in all areas of the 8:45am session, 323 in the 10:30am service and an estimated 410 individuals on Sunday morning in 2009.
    The general fund is the majority of our financial picture, but there are other important segments. Since February of 2008 the 50/50 Debt Reduction Fund has accumulated $40,521 toward an additional principal payment, and the same for property repairs. $30,000 was received in 2009. The property portion has funded repairs and maintenance to pumps, air conditioners, lighting, parking lot, plumbing and flooring without increasing debt or coming from budget.
    Eleven percent of general fund income is dedicated to missions, but $161,500 went to missions and benevolence, which is nearly 17% of the $967,000 tax-deductable giving through the church. Some designate through their offering a specific mission or benevolence need. That certainly surpassed the budgetary goal of $80,588, and goes a long way in our efforts to reach, teach and serve.
    This month a Financial Advisory Support Team (FAST) is being launched to explore ways to reduce and eliminate our debt as part of the Mission 2020 vision. Be in prayer for this team as they seek to follow Biblical principals and God’s will for our church’s financial future.
    You’ve often heard that “if everyone just tithed their income….” But the truth is that few do: we estimate that less than 15% of our congregation tithes 10%. God’s blessings, in spite of our short-comings, spur us on as we strive to be good stewards of what He has provided, and seek to humbly teach God’s people to know and demonstrate their knowledge of giving.
    Celebrate these God-given provisions, and make a resolution to expand your quest to reach, teach and serve our community for Christ this new year.

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